Cost Intelligence: Tailor-made Software vs SaaS
Compare software lifetime costs with transparent, editable assumptions. Explore user growth, subscription extras and the cost of ongoing support.
Better questions.
More honest numbers.
Compare specific workflows, equivalent scope and operational responsibilities. A lower total alone does not decide the right fit.
YOUR PLANNING SCENARIO
5-year planning horizon
Advanced Assumptions & refine your model +
Illustrative, editable assumptions — not market averages or a sales quotation. Defaults use a 0% annual SaaS price increase (flat-price baseline), ₹18,000/month support and ₹8,000/month hosting, with fixed user count.
One-time SaaS onboarding and extras default to zero. Taxes, migration, third-party usage and ongoing feature development are excluded unless entered on the detailed page. No feature parity is assumed.
31.3% lower modeled cost over five years
Tailor-made vs subscription, based on your assumptions.
The tailor-made model is lower over this period.
First cumulative break-even: year 2
Discuss Your Estimate ↗Year-by-year figures & methodology
| Year | Users | Subscription | Tailor-made |
|---|---|---|---|
| 1 | 25 | ₹6,00,000 | ₹8,12,000 |
| 2 | 25 | ₹12,00,000 | ₹11,24,000 |
| 3 | 25 | ₹18,00,000 | ₹14,36,000 |
| 4 | 25 | ₹24,00,000 | ₹17,48,000 |
| 5 | 25 | ₹30,00,000 | ₹20,60,000 |
SaaS: sum of each year’s users × monthly seat price × 12 × compounded annual price increase, plus one-time onboarding, customization and integrations, and annual extras. Growing users round up to whole seats.
Tailor-made: build + setup/migration + each year’s support, hosting, approved change budget and third-party fees. Support escalation compounds annually; other running costs stay constant. Break-even is the first year tailor-made cumulative cost is no higher than subscription.
Estimates, not guaranteed savings. Compare equivalent scope before deciding. Migration, change management and licensing need separate assessment. Ownership covers agreed deliverables under your contract; third-party terms still apply.